Catholic Charities of the Archdiocese of Oklahoma City is seeking a financial grant compliance officer to manage grants administration operations, grantee contract requirements and performance; draft grant and other contracts; maintain grant records; monitor and report on grant strategy budgets; and ensure compliance with organizational and federal/state rules and regulations. Must have a bachelor’s degree in accounting, finance, business administration, economics, or other suitable field of study is required; three plus years’ experience in accounting, financial reporting, accounts payable, payroll, accounts receivable; experience with grant administration preferred; non- profit experience preferred; excellent knowledge of data analysis and forecasting methods. Proficient in the use of Microsoft Office and other computer applications, such as Excel. Send cover letter and resume to Dcn. Dave Ashton at dashton@ccaokc.org.
 

JOB TITLE: Financial Grant Compliance Officer

FLSA DUTIES STATUS: Exempt            

REPORTS TO: Director of Finance

JOB OBJECTIVE: The Financial Grant Compliance Officer is responsible for managing grants administration operations. This position will manage grantee contract requirements and performance; draft grant and other contracts; maintain grant records; monitor and report on grant strategy budgets; and ensure compliance with organizational and Federal/State rules and regulations.

The essential job duties include but are not limited to:
 

• Leads the implementation of and ensures adherence to grantmaking workflow processes and procedures
• Understands IRS requirements for private foundations and ensures compliance with those rules and regulations, including 990PF reporting
• Participates on strategy teams and supports staff in developing applications, budgets and contract requirements
• Manages administration of the grant cycle from application to closing; ensures that grant requirements are met and payments are appropriate
• Works closely with staff to review applicant and grantee financial reports to perform grant due‐diligence procedures and identify potential concerns
• Corresponds with applicants and grantees as requested
• Assists in the development and maintenance of strategy budgets and monitors budget‐to‐ actual activity
• Generates database and budget reports 
• Reconciles detailed grant accounting system activity to the general ledger accounts 
• Assists and supports the Finance Team in all audit processes
• Prepares materials for Board meetings as requested
• Maintains a grants operations manual
• Ensures that the grants management database is accurate and meets legal and audit requirements
• Manages administration of grant management software as well as any related technology enhancements and/or changes
• Maintains grantee contact database
• Processes all grant, matching and directed contribution payments, as well as certain other contract payments
• Educates and trains staff on grants management
• Manages the Directed and Matching programs; provides reports to staff and Board as needed

SUPERVISORY RESPONSIBILITIES:

• None

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

• Must have a bachelor’s degree in accounting, finance, business administration, economics, or other suitable field of study is required.
• 3+ years’ experience in accounting, financial reporting, accounts payable, payroll, accounts receivable.
• Experience with Grant Administration preferred.
• Non- profit experience preferred
• Excellent knowledge of data analysis and forecasting methods. Proficient in the use of MS Office and other computer applications, such as excel.

Knowledge, skills and abilities:

• Strong flexible interpersonal skills required to interact effectively with employees and managers at all levels in the organization.
• Excellent organizational skills required to ensure that multiple tasks receive adequate and timely attention.
• Proficient in database and accounting computer application systems
• Financial Edge, Blackbaud knowledge a plus
• Attention to detail, organization skills, accuracy, and the ability to work with minimal supervision are essential
• Maturity and the ability to maintain confidences are required.
• Able to function autonomously and be proactive
• Excellent organizational and time management skills

PHYSICAL REQUIREMENTS

This is sedentary work that requires the following physical activities:

• Sitting for long periods of time, walking, finger dexterity, feeling, repetitive motions, talking, hearing, and visual acuity.
• Occasional lifting (up to 20 pounds of computer equipment or paper supplies).
• May be required to travel by car or plane to business events or other company locations.  Travel may require prolonged sitting or standing.
• Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

WORKING CONDITIONS:

• Normal office environment.
• May be subjected to fast-paced decision making, crisis situations.

NOTE:  The above statements are intended to describe the general nature and level of work performed by an employee in this position.  These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.

Nothing in this job description restricts management’s right to assign or reassign job duties as required.  This job description is not to be construed as a guaranteed contract of employment for a definite period of time.